There’s no doubt that companies benefit from automated business mileage tracking. No company is the same: each has a different need when it comes to business vehicle programs. Even so, with the mileage reductions and cost savings that occur when switching from manual logging to mobile mileage tracking, it’s surprising that a majority of companies with more than 100 employees still record their expenses manually. But what impact does mobile mileage tracking have on the people using it? What do they get out of it? Consider these five benefits the mobile workforce can look forward to when working with mobile mileage tracking apps.
Before anyone leaves for a long road trip they plan the important pieces out. They know their destination, maybe the half-way point they’ll stop at for an evening, and a roughly estimated time of arrival. But there aren’t a whole lot of people that plot out every bathroom break, and every stop for gas, let alone every accidental detour and turn off to avoid construction.
To get from Point A to Point B, we rely on GPS enabled mobile devices to do things old paper maps simply can’t. Mobile mile tracking shares a similar convenience. What’s more, the app continues running in the background, so you can avoid glancing at your phone when your eyes should be on the road.
No more manual logging, with hastily jotted down mileages and destination notes tossed on the passenger seat or crumpled in the cup holder. When it comes to mobile mileage tracking, it’s as easy as turning on the app, pressing start, and going.
In a career filled with travel, expenses pile up. According to Runzheimer’s 2017 Workforce Mobility Report, the average direct spend per traveler per year is $8,480. We could break that out in cups of coffee, reams of paper, and plates of food truck tacos, but the point remains the same: that is not a small number.
Business drivers need their reimbursement. Whether working with Cents-Per-Mile or some other business vehicle program, there is comfort in knowing that mileage tracking apps calculate your actual driven miles, precisely recording them for reimbursement.
3. Stress relief
Work is a well-documented source of stress in the work force and business travelers are no exception. Sure, they may have more opportunity for scenic views of the areas they drive through and they may have more access to fresh air. But take a schedule packed with meetings, conference calls, and narrowing deadlines, then add bad weather, unexpected delays, and flat tires. So much for scenic views and fresh air, right?
As little things add to stress, removing them results in much needed relief (especially when they mean the difference between IRS compliance and taxable travel). No more fear of non-compliant mileage reimbursement forms. Eliminate the additional steps of manually recording required trip information and you’ve removed one more source of stress, putting you one step closer to inner peace.
Administrative tasks have a way of eating up the day. In Docurated’s State of Sales 2015 study, sales representatives reported spending a fifth of their time on customer relation management, reporting, and other administrative tasks.
Manual logging of business miles may not seem like a large chunk of time, but, like the stressors mentioned above, they add up. Some of you don’t have to imagine the process of typing up every report, trying to discern exactly what was written on the coffee stained slips of paper before saving it in the correct format and place so, in the undesirable event of an audit, in the next seven years, anyone else who needs it can find it at any time. Automating this menial task can do a lot to free up time in a busy schedule, clearing the road to a more efficient work process.
Updated mileage technology is a huge money saver, which is great for the company. And what’s best for your company should be what’s best for its employees. But how exactly does that impact the employee putting on the miles? According to our 2017 Workforce Mobility Benchmark Report, manual mileage logging adds an average of 21 hours of administrative time per year to each participant. Mobile mileage tracking benefits each mobile user by providing them with accurate, IRS compliant mileage logs, sparing them the time and saving them the stress of manual mileage logs. So where does the fifth benefit come in?
Top of the line. Cutting edge. State of the art. These overused buzzwords commonly introduce new products in the tech industry. We’ve heard them with each new gaming system, each new smart phone, each new computer and speaker. And there’s a reason these we hear these words again and again. There is an inherent truth to them. In a landscape of shifting technologies, it pays to keep up: not only for the company, but the employees.
When pitted against competitors, efficiency can make or break a company. Mobile workers equipped with mobile mileage tracking apps have a leg up on their own schedules, which is more than can be said for the competitors that don’t use mile tracking apps. Automating time-wasting busy work generally fraught with manual errors makes for better business practice. Keeping the mobile work force well charged and miles ahead with efficiency is only part of what we do.
About the Author
Andrew joined Runzheimer in 2016 as the product leader for the Equo mobile platform. An innovative, entrepreneurial product guy, Andrew has over 20 years’ experience building products. Each day Andrew strives to build the next game changing enterprise mobility solution in order to reduce risk, increase efficiencies, and deliver predictive business intelligence that will drive down costs and grow revenue for all of Runzheimer’s clients.More Content by Andrew Zavattero