Four Key Reasons to Outsource your Business Vehicle Program Management

July 27, 2016 Meghan Peterson

Outsourced Business Vehicle Program Management

It’s no secret that companies today are tasked with doing more with less. Within every functional area of an organization, tasks to streamline processes have become a high priority. As the number of mobile employees continues to grow, one obvious area to streamline and create efficiencies is within the mobile workforce, specifically those who drive for company business.

Business drivers are your front line employees and are usually the ones creating revenue in an organization. But, supporting those business drivers comes at a cost – the average annual direct spend per business driver is a whopping $9,843, according to the 2016 Runzheimer Mobility Benchmark Report. This cost comes out to $0.67 per business mile driven. 

Outsourcing Delivers a Competitive Edge

What does this mean for you? A well-managed business vehicle program ensures your plan meets or exceeds your specific business objectives. Many companies don’t notice the accumulated hidden costs of talent and processes, or may simply not know that there are alternatives to the way they administer vehicle policies and programs. By outsourcing business vehicle program management, companies can achieve the following efficiencies:

  1. Less time spent on administrative activities with more time to focus on core business: Many organizations do not want to engage a full-time employee (FTE) on managing a business vehicle program; they would rather apply their FTE’s talent and strengths to other core responsibilities within the company.
  2. Learn best practices from industry expertsThe mobile workforce continues to evolve. With this evolution comes the need to stay in tune with best practices for managing a mobile workforce. When a company outsources its business vehicle program management, they’ll have an industry expert available to discuss recommendations, industry trends, and benchmarking data. The subject matter expert can also easily identify areas for savings opportunities, make policy recommendations based on best practices, and suggest risk mitigation techniques. Consider the strategic approach your company must follow to best manage your mobile workforce: having an industry expert leading your company with best practices will deliver a competitive edge.
  3. Handling multiple business vehicle programs and policies: In our latest benchmark report, we uncovered that 64% of organizations have multiple types of business vehicle programs and policies. By finding a partner to help you manage those programs, you can create strong policies, which creates more consistency and clarity within your program. If you have any combination of a cents-per-mile, allowance, or fleet program, a partner can help make management easy.
  4. Mobile workers receive consistent supportYour business drivers require support to be successful in their jobs. Outsourced support can ensure the messaging employees receive is clear, consistent and current. Changes in program requirements and regulations can require a significant amount of company time to communicate and implement successfully. By outsourcing the management of a vehicle program, the company can be assured that their business drivers receive support from industry experts that are fully equipped and experienced.

Outsourcing your business vehicle program management will offer not only the peace of mind that your program is handled fairly and consistently but that you’re ensuring every dollar spent on your business vehicle program contributes to the success of your bottom line. 

About the Author

Meghan Peterson

Meghan started her career as a Customer Support specialist answering end user calls and emails. Since then, she has worked in the Outsourcing team and Program Management team. As a Business Consultant, Meghan’s experience in various client-facing capacities brings fresh perspectives and policy recommendations to accomplish the strategic objectives of her client base.

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